THIS MONTH

NOTIFICATION LIST AND VOUCHER DATES NEW TECH DISBURSEMENT CODE NO VOUCHERING PENNIES IN 2007-08 NEW DELIMITED FILES IN THE WORKS

REPORT FILE TO BE ELIMINATED GRANTS UPDATES - COMMITTED AND SPENT HS COUNSELOR WORKSHOP DATES/LOCATIONS WISCONSIN BIENNIAL BUDGET UPDATE

NOTIFICATION LIST
My apologies again for the delay in getting the notification list out. I know it made your jobs more difficult and I appreciate your patience with this process!

Distributed Wednesday afternoons:

August 1, 8, 15, 22, 29 September 5, 12, 19, 26

VOUCHER PROCESSING
First 0708 Voucher: Friday, August 17
Vouchers are processed on Tuesdays and Fridays for files uploaded by noon.

AES LIST
Wednesday afternoon: August 15 and 29

Please look for the schedule online at: http://www.heab.wi.gov/finaid.html

NEW TECH DISBURSEMENT CODE
THIS CHANGE AFFECTS THE TECHNICAL COLLEGES ONLY

The Tech-WHEG disbursement code has changed! The new disbursement code for Tech-WHEG is 15 (the old one is 10). In our new system, we were able to give Tech-WHEG (which has been a separate allocation from UW-WHEG for years) its own code. This will primarily affect vouchering and refunds. Please make any necessary changes to comply with this change.

NO VOUCHERING PENNIES
HEAB no longer accepts vouchering for cents (pennies, less than a dollar, coins, silver, etc.) If your grant is an odd dollar amount you should round up in the first semester and round down in the second. (If you are rounding Down-then UP it would be great if you could get that switched for 2008-09 - thanks!)

NEW DELIMITED FILES IN THE WORKS
ALL FILES YOU CURRENTLY RECEIVE WILL BE PRODUCED THROUGHOUT THE COMPLETE 2007-08 YEAR!!
Our new system provides much more information than our old system. We will be writing new notification lists that have one line per student and give more complete and accurate information.

We will be testing and working with you on these lists in September.

REPORT FILE TO BE ELIMINATED IN 2008-09 - A YEAR FROM NOW
We will no longer produce and distribute the report file (RPT###...) once 2007-08 processing is complete (a year from July). The delimited notification file contains more complete and accurate information, and this list can be configured by your offices to display whatever you feel is necessary.

GRANTS UPDATES - COMMITTED AND SPENT

TUITION GRANT "W" CODES HAVE BEEN APPLIED EFFECTIVE MAY 22nd.

	Current	This Time Last Year
TUITION GRANT 2007-08 Committed	113.89%	96.49%
WHEG-Tribal 2007-08 Committed	135.06%	107.95%
WHEG-UW 2007-08 Committed	(W codes were applied June 27, 2007)
	126.72%	111.48%
WHEG-WTC 2007-08 Committed	129.54%	129.37%
TIP GRANT 2007-08 Committed	83.26%	95.78%

HS COUNSELOR WORKSHOP DATES AND LOCATIONS

Friday, October 12 * On-Line * UW-Fond du Lac * MATC- Milwaukee North - Mequon Monday, October 15 * St. Norbert College - DePere * UW - Stout, Menomonie Tuesday, October 16 * North Central Wisconsin Tech - Wausau * Northland College - Ashland

Friday, October 19 * Gateway Technical College - Kenosha * Herzing College - Madison * Viterbo - LaCrosse * Waukesha County Technical College - Waukesha Monday, October 22 * On-Line Presentation On-line sessions require internet access from a PC and a telephone. If you select an on-line/internet session, materials will be sent to you.

UPCOMING EVENTS

Scheduled HEAB Board Meetings: August 10, 2007

HEAB Training Date: July 19; September 20

HEAB conducts one-day training programs for new and continuing financial aid administrators. The training session covers all aspects of the programs administered by HEAB, including:

Goals of State Aid; Eligibility for State Aid; The Notification List; The Voucher Process; Return of State Funds; Submitting and Receiving Data to/from HEAB; Overviews of the Individual HEAB Programs

Connie Hutchison
Executive Secretary